With major business events such as Africa Tech Week in June and the upcoming G20 Summit in November, South Africa will welcome the surge in corporate travel. But with a budget where airfares are under pressure, many companies are asking how they can send out their teams without burning cash. The good news is that smart travel planning means you can avoid compromising comfort, safety and professionalism.
Here are ways your business can travel better and be smarter:
Think beyond big names
Boutique hotels and independent airlines are often overlooked, but they can offer superior value, more flexibility and a personal touch that global brands don't offer. It's all about knowing where to look and when to book. Smarter booking, not later
Late bookings will punish your budget. Planning efficiently and using the right travel tools can significantly reduce your spending. Clients have seen them cut quarterly expenses from thousands of times by consolidating bookings, using local hubs, and planning smarter itineraries. Combine meetings and reduce travel
The main red flag to note is when you or someone else in the company has popped out more than three times a quarter. You can combine multiple meetings into a single trip or use strategic layovers and local routes to save not only flights but fatigue. Negotiate and just don't accept it
Many hotels, guesthouses and boutique lodges are available to negotiate, especially during the quiet months. Choose “3 Stay, 2 Payment”, free airport transfers, or a comprehensive meal reservation. These are the wins that most companies miss. Because they don't ask or have a travel partner who knows what to look for. Spend time strategically on your trip
Peak seasons such as December, school holidays and Easter have inflated rates and overcrowding. Savvy Mouse Planners are increasingly targeting February, May and September for cost-effective events and travel. The difference in rates can be substantial. Work with people who know about land laying
Having a local, experienced travel agency on your side offers both convenience and cost-effectiveness. Experienced travel consultants with a vast network of suppliers and industry relationships can help clients avoid costly surprises, negotiate better rates, and unlock hidden values that they have not benefited or even known to attract attention. Let your loyalty work for you
Loyalty programs like Discovery Vitality Travel and slow lounge access via FNB/RMB are small perks that will make you faster. From free seating options to better baggage allowances and airport access, these programs will help you grow all your lands.
Cost-effective business travel is not about cutting corners, but about making smarter choices. It's also helpful to have a team that knows how to unlock value without sacrificing standards.
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