Months of careful planning, and weddings often take more than a year, all culminate in the big day. Everything is in place: the decor, the flowers, the seating, the carefully crafted menu. But as the skies darken and the first rain begins to fall, a good old thunderstorm threatens to disrupt all those plans. This is a scenario that many brides, party planners, and event organizers dread, but with the right approach, rain doesn't have to spell disaster.
Weather is often out of everyone's control when it comes to hosting an unforgettable event. Onwaba Gonyola, director of Brahman Hills, said: “In fact, if you book an event in KwaZulu-Natal between November and April, you are likely to encounter rain, especially in December, which is the wettest month. In the Western Cape, it rains during the winter months of May to August, so it is essential to consider the local weather for effective planning,” she advises. I will.
And what if it rains unexpectedly? Having been involved in the world of hospitality and horse racing for almost 20 years, Gognola believes rain doesn't have to ruin an event. “In fact, it can bring some unexpected magic to your day,” she says. Think of the fun of a mutual umbrella, the joyful spontaneity of a rain-soaked photo, or the soothing rhythm of raindrops adding a natural soundtrack to your corporate celebration. ”
When planning your event, she shares some key strategies to make it shine no matter the weather.
1. Choose a suitable venue.
The cornerstone of a successful event is always choosing a flexible venue. Choosing a location with both indoor and outdoor options will give you a seamless backup plan if the weather changes unexpectedly. Brahman Hills, for example, is fully equipped for unexpected weather and boasts multiple venue options for any eventuality. Whether you're planning a grand conference for 350 people, a lively gala, an intimate gathering with close friends and family, or even a wedding in an internationally award-winning garden, we've got you covered. We have areas (and backup plans) to suit your needs. vision and budget.
2. Choose the right supplier.
The suppliers you choose play a vital role in the success of your event. From caterers and venues to decorations, photographers, lighting and sound, it's essential to partner with professionals who are ready to do their best to ensure your event is a success. Choose an experienced partner like Brahman Hills who can easily manage your weather-related challenges. The right strategic partnership will ensure that every detail is executed perfectly, even when the weather is not favorable.
3. Invest in weatherproof equipment.
A simple touch can make a big difference. When planning an event (especially during the “wet months”), consider investing in versatile weatherproofing solutions that can handle all weather conditions, including sun, rain, wind, and cold, such as:
• Umbrellas and parasols can provide shade on sunny days and protect you from the rain.
• A tent or marquee with removable or adjustable side panels protects guests from the sun, rain, and wind while allowing airflow on hot days.
• Furniture made from weather-resistant materials such as rattan, resin, and engineered wood ensures comfort and durability in any weather conditions.
• Weatherproof string lights or lanterns that create ambience come rain or shine, even in windy conditions.
• Weatherproof chalkboards or whiteboards for signage designed to withstand heat, rain, and wind make last-minute updates easier.
4. Keep guests informed.
As the event approaches, keep a close eye on the weather forecast. Keep your guests informed if there is a chance of rain or inclement weather so they can dress appropriately and bring essentials like jackets and umbrellas. Provide updates a few days before the event and be sure to share final updates on the day of the event to ensure everyone is fully prepared. Remember, there is no such thing as “overcommunication.”
These small details demonstrate your company's commitment to your guests' comfort and safety, no matter the weather forecast. Rain may be unpredictable, but events are not necessarily unpredictable. Choosing the right venue and planning for the possibility of rain will not only reduce risk, but will also set the stage for an event your guests will remember for all the right reasons. “And if it rains, embrace it,” Gonyola concluded.
For more inspiration and to see what Brahman Hills has to offer, visit www.brahmanhills.co.za
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